|
Publications
|
| Publications Services, Timelines and Charges | ||||
|
A. |
Info/marketing package: includes copy writing, market placement, print, web, imaging, multimedia, and presentation materials as appropriate. Includes participation by Public Affairs and Publications staff, plus outside vendors as needed. Normal lead time:
40 working days (two months) from initial meeting to roll-out date,
except where size of project incurs Purchasing-mandated bid deadlines
of up to 30 additional working days (printing costs over $25,000). |
|||
|
On the following sections, the "clock" begins when all necessary materials have been received in the Publications Office. (See "Copy Preparation Tips" for more details.) These timelines include two internal proof stages which assumes that proofs are returned to the Publications Office within 3 working days. Proofing of off-campus print projects will be handled by the Publications staff. If you need to check proofs from the off-campus printer, add 6 working days to the timeline (two sets of proofs). As an example, these are the stages of a typical project: |
||||
|
1. |
Initial meeting to set project goals, design parameters. |
|||
|
2. |
Gathering of necessary materials for project. This can vary from total client responsibility to shared responsibility to total Publications responsibility (rare). Usually, text is provided by the client: you know more about your area than anyone else. Photos and illustrations can be prepared by Publications; those add time requirements—see below. |
|||
|
3. |
Delivery of all necessary materials to Publications. (Clock starts.) |
|||
|
4. |
Design and layout of print piece/web page. |
|||
|
a. |
For off-campus print projects, bid specifications developed and sent to client and/or Purchasing. |
|||
|
5. |
First proof sent to client. |
|||
|
6. |
Signed proof returned to Publications. |
|||
|
7. |
Corrections/revisions made; final proof sent to client. |
|||
|
a. |
Off-campus print: bids received, award made, PO issued, Publications notified of PO number |
|||
|
8. |
Final signed proof returned to Publications. |
|||
|
9. |
On-campus work: camera-ready art (electronic files) sent to Campus Copies and/or web pages posted on server. (Clock stops) |
|||
|
a. |
Off-campus work: camera-ready art delivered to successful bidder |
|||
|
10. |
Off-campus: proofs checked, returned to printer |
|||
|
11. |
Off-campus: If specified, press checks performed by Publications staff (Clock stops) |
|||
|
B. |
Design |
|||
|
1. |
|
|||
|
a. |
process color multipage document |
|||
|
Off-campus: 25 working days |
||||
|
b. |
process color poster, cover, single-sheet folder |
|||
|
On-campus (short
run only): 15 working days |
||||
|
c. |
spot color multipage document |
|||
|
On-campus: 20 working
days |
||||
|
d. |
spot color poster, cover, single-sheet folder |
|||
|
On-campus: 15 working
days |
||||
|
e. |
one color multipage document |
|||
|
On-campus: 15 working
days |
||||
|
f. |
one color poster, cover, single-sheet folder |
|||
|
On-campus: 10 working
days |
||||
|
g. |
special finish: die cut, embossing, foil stamp, pockets, etc. |
|||
|
Add 10 working days to timeline |
||||
|
h. |
major revisions to existing documents |
|||
|
10 working days* |
||||
|
i. |
minor revisions to existing documents |
|||
|
5 working days* |
||||
|
* This timeline assumes the electronic files of the previous version are available. If the previous version was prepared by the Publications Office in the past two years, the files are probably available. If the previous version was prepared elsewhere, or more than two years ago, the files are probably not available. In that case, use the timeline for the appropriate new project. |
||||
|
2. |
Web |
|||
|
a. |
mini web site (as part of package A above) |
|||
|
40 working days |
||||
|
b. |
web pages (up to 3 linked pages) |
|||
|
15 working days |
||||
|
c. |
web graphics (new illustrations, text, buttons, etc. |
|||
|
10 working days |
||||
|
d. |
web graphics (existing digital photos, logos, scans) |
|||
|
5 working days |
||||
|
e. |
major revisions to existing pages |
|||
|
10 working days |
||||
|
f. |
minor revisions to existing pages |
|||
|
5 working days |
||||
|
3. |
Multimedia |
|||
|
a. |
interactive CD-ROM or DVD: video, graphics, audio |
|||
|
60-120 working days, depending of the scope of the project; includes coordination with outside vendors |
||||
|
b. |
digital audio for presentations, phone messages, etc. |
|||
|
10 working days |
||||
|
c. |
digital video (for web or CD; short: 2 min. or less) |
|||
|
20 working days |
||||
|
d. |
digital video (for web or CD; medium: 3-5 min.) |
|||
|
30 working days |
||||
|
e. |
digital video (for CD, DVD or tape; long: more than 5 min.) |
|||
|
40 working days |
||||
|
C. |
Imaging |
|||
|
1. |
Photos: |
|||
|
These times are the advance notice required to schedule the Digital Imaging Specialist. Normal delivery time for prints after the scheduled shoot is 5 working days; normal delivery time for digital files (not enhanced) after the scheduled shoot is 2 working days. For enhanced digital files, see "Illustrations, c and d" below. |
||||
|
a. |
block of a 1-5 day scheduled photo shoot |
|||
|
30 working days |
||||
|
b. |
event photo shoot (1-4 hours duration) |
|||
|
20 working days |
||||
|
c. |
scheduled photo shoot (1-3 hours duration) |
|||
|
10 working days |
||||
|
d. |
scheduled photo shoot (less than 1 hour duration) |
|||
|
5 working days |
||||
|
e. |
recurrent photo shoots (construction, etc.) |
|||
|
10 working days |
||||
|
f. |
portraits |
|||
|
5 working days |
||||
|
g. |
documentation |
|||
|
5 working days |
||||
|
2. |
Illustrations |
||||
|
a. |
full-color traditional media |
||||
|
i) |
series |
20 working days |
|||
|
ii) |
single piece |
10 working days |
|||
|
b) |
single or spot color, traditional media |
||||
|
i) |
series |
20 working days |
|||
|
ii) |
single piece |
10 working days |
|||
|
c) |
full-color digital media |
||||
|
i) |
series |
20 working days |
|||
|
ii) |
single piece |
10 working days |
|||
|
d. |
single or spot color digital media |
||||
|
i) |
series |
20 working days |
|||
|
ii) |
single piece |
10 working days |
|||
|
D. |
Presentations |
||||
|
1. |
burn CDs of images |
||||
|
5 working days |
|||||
|
2. |
mounting/matteing |
Requires coordination with outside vendors |
|||
|
10 working days |
|||||
|
3. |
display banners |
Requires coordination with outside vendors |
|||
|
20 working days |
|||||
|
|
|
||||